Administrative Assistant in Mountain View, Arkansas

Who We Are: Our firm is a city planning consulting company specializing in staffing solutions, policy planning and urban design for Bay Area cities.
 
Job Description: Administrative Assistant/Bookkeeping Assistant - Assist the Office Manager in day to day business operations of the company.
 
Minimum Qualifications: Candidates must have a Bachelor?s degree, preferably in a business or accounting related field and a minimum of two years of professional experience.
 
Ability To: Work independently, manage time efficiently, be organized, be able to organize others' work, and be especially detail-oriented.
 
Payroll and Bookkeeping Tasks
Assist with preparation of monthly invoices
Follow up on A/R, and handle collections
Collect and analyze time sheets
Assist with payroll processing, including timely remittance of  401K contributions
Organize and track all payables, negotiate with vendors
Process weekly accounts payable
Assist with Quickbooks data entry
Prepare monthly bank reconciliations
Provide standardized financial analysis and reports to management
Prepare supporting reports for year-end tax preparation (with guidance of external CPA)
 
Human Resources Tasks
Provide HR support, maintain Employee Handbook
Prepare new hire documentation and orientation
Coordinate administration of new hire benefits with insurance broker
Coordinate 401K enrollments and terminations
Coordinate with insurance brokers for timely issuance of  insurance certificates to clients
Place job announcements
 
General Office Tasks
Answer phones and check voice mail
Maintain computer records
Create and maintain filing systems
Assist staff with technical updates/problems (copier, online data storage network, telephone system)
Maintain office supplies, postage machine and printers
Work with outside vendors
Prepare time sensitive packages for shipping
 
Marketing Tasks
Create and maintain a marketing schedule
Assist with marketing efforts and proposal packages
Create and send out marketing letters
Create and maintain database of planners and clients
Maintain and update company website and staff roster.
 
The ideal candidate should have:
Experience and knowledge of accounting principles
A positive, friendly nature
Excellent written and verbal communication skills
Experience handling confidential information
Strong organization skills
Experience with Quickbooks and Microsoft Office suite (Excel and Word)
2 years prior bookkeeping, administrative, and/or human resources experience
 
If you are interested in this position please e-mail a cover letter, answers to the questions below and your resume to jobs@mplanninggroup.com
 
Questions:
1. Explain your experience with payroll processing and invoicing.
 
2. If you were under a deadline to get out an invoice by the end of the day and your boss interrupted you and asked you to research a subject and prepare a memo to him/her how would you handle the situation?
 
3. Describe a problem you recognized at a current or recent place of employment, discuss how you approached the problem and what the results were.
 
4. If the people who know you were asked why you should be hired, what would they say?
 
5. If you know your boss is 100% wrong about something how would you handle it?
 
6. What challenges are you looking for in this position?
 
Compensation: $15-$20/hour DOQ ? 20-25 hours/week
This is a part-time job, afternoons preferred.
Principals only. Recruiters, please don't contact this job poster.
Please do not contact job poster about other services, products or commercial interests.